Prepares Board reports; generates and monitors general billings, reviews and approves invoices; back-up for all payroll functions; prepares budget transfer requests and error corrections; prepares monthly reconciliation for expenditures, payroll liability accounts and revenue accounts.

Prepares GAAP reports for the County Auditor’s office and assists with the annual Cost Report; assists in all fiscal audits including Medicaid audits.

Responsible to bill Medicaid Administration (MAC) for funding related to Medicaid activities and acts as the Local Assistant MAC Coordinator. Completes all activities required for a MAC Coordinator including but not limited to completing the annual implementation plan, quarterly reporting, reviewing completed moments, and maintaining relevant MAC files.

Participates on committees as necessary.

Responsible for the board’s Federal Medicaid billing (Targeted Case Management) and Title XX billing. This includes but is not limited to completing the billing, reviewing and ensuring errors are corrected, making any reconciliations, maintaining records for audit purposes, reporting monthly SSA productivity, and reporting for the annual cost report.

Prepare contract documents and coordinate contracts with Business Services Director, Administrative Assistant to the Superintendent and contract monitors.

Responsible for third party liability invoicing for Medicaid eligible services; Records Medicaid and Insurance information into Data tracking system and in the IDS system. 

Conducts internal trainings for the financial and time keeping systems, contract database; administrator of mileage tracking system.

Prepare reports in compliance with DODD standard.

Responsible for auditing invoices and supporting documentation for waiver and non-waiver services and supports per the Ohio Department of Developmental Disabilities Administrative Rules. Records and reviews authorization in Data tracking system to ensure invoice amounts is within approved limits. Reviews current expenditures, provides projections for contract monitors to ensure adequate budget is available for contracted services, and communicates with providers and inter-departmental contacts regarding discrepancies in invoices and/or contract issues.

Gathers waiver-billing data from Data Warehouse and MSS Applications to assist Providers; Tracks attendance, transportation and related data for cost report.